IT User Manual
Information Security Guideline
Workstation Edition
Table of Contents
PROFILE OF NOVARTIS OPERATING SYSTEM 2
1.1 STANDARDS OF THE OPERATING SYSTEM 2
1.2 ALLOCATION AND ROLES OF EACH DISK NAME 3
BASIC KNOWLEDGE OF WINDOWS XP 4
2.1 HARD DISK ENCRYPTION 4
2. 2 CHANGE THE LOGIN PASSWORD 5
2.3 SYNCHRONIZATION PROCESSING 6
2.4 VERIFY WHETHER PKI PASSWORD IS INVALID OR NOT 9
2.5 MODIFICATION OF PROXY 11
LOTUS NOTES USER MANUAL 12
3.1 ENTER INTO LOTUS NOTES 12
3.2 RECEIVE AND SEND E-MAIL 12
3.3 ENCRYPTION OF INTERNAL E-MAILS 13
3.4 ENCRYPTION OF EXTERNAL EMAILS 13
3.5 REPLY AND FORWARD E-MAILS 14
3.6 CREATE AN ADDRESS BOOK 14
3.7 MODIFY AN ATTACHMENT DIRECTLY IN E-MAILS 15
3.8 WAYS TO PREVENT OTHERS FROM MODIFING EMAILS AND ATTACHMENTS THERETO 16
3.9 AUTOMATIC SAVING OF E-MAILS 16
3.10 SYNCHRONIZATION SETTING OF E-MAIL BOX (FOR NOTEBOOK COMPUTER USERS MERELY) 18
3.11 MANUAL SYNCHRONIZATION OF EMAILS 19
3.12 UTILIZATION OF SAMETIME 20
3.13 SETTING WHEN YOU ARE OUT OF OFFICE 22
3.14 CHANGE A PASSWORD 23
3.15 SET E-MAIL ARCHIVE (ARCHIVE) 23
3.16 SET LETTERHEAD 23
3.17 SET A PERSONALIZED SIGNATURE 24
3.18 APPLICATION OF CALENDAR 25
3.19 USE IE BROWSER TO ACCESS NOTES E-MAIL BOX (WITHIN THE COMPANY MERELY) 27
3.20 WAY TO KNOW MY NOTES ID# 28
3.21 USE WEB NOTES E-MAIL BOX TO WRITE AN E-MAIL 28
E-APPROVAL ONLINE EXPENSE CLAIM SYSTEM 29
WAY TO USE VPDN 31
SEVERAL PROVISIONS REGARDING APPLICATION OF LOTUS NOTES 33
SEVERAL PROVISIONS REGARDING APPLICATION OF COMPUTERS AND INTERNET BY EMPLOYEES WITH THE BRANCH OFFICE 34
SEVERAL PROVISIONS REGARDING APPLICATION OF INTERNET BY EMPLOYEES 35
TECHNICAL SUPPORT 36
INFORMATION SECURITY 37
